Privacy Policy

Last Updated: 15 September 2023

Who We Are

Welcome to LGL Staffing, operated by LGL147 Enterprises (Pty) LTD. Our commitment to protecting your privacy is unwavering. This privacy policy outlines how LGL Staffing collects, safeguards, and processes information obtained from you or provided by you.

Our Privacy Commitment

LGL Staffing is dedicated to ensuring your privacy is safeguarded. Any information we request for our recruitment services will be used solely in accordance with this privacy policy.

We proactively adhere to the standards set forth by the European General Data Protection Regulation (GDPR) and the Protection of Personal Information Act (POPI Act) to meet the expectations of our European and South African clients, candidates, and stakeholders. This commitment extends to providing enhanced protection for our clients worldwide, including those in Australia and the United States.

Both the Protection of Personal Information (POPI) Act and the General Data Protection Regulation (GDPR) aim to harmonize data protection legislation, enhancing privacy rights for individuals while providing a robust framework for businesses’ lawful operations.

Please take the time to thoroughly understand our practices and views concerning your personal data and how we handle it.

Data Controller

The data controller responsible for your information is:

Who We Are And What We Do

LGL Staffing is a generalist recruitment and staffing agency. We collect personal data from:

• Prospective and placed candidates for permanent or temporary roles.
• Prospective and current client contacts.
• Supplier contacts supporting our services.
• Employees, consultants, and temporary workers.

We collect information exclusively to facilitate our core business and associated activities.

Data Collection

LGL Staffing collects Personal Data directly from you (via email, website forms, phone, or other means) and, to the extent relevant and permitted under GDPR and POPI legislation, from other available sources. Subject to applicable law, we may collect the following information:

• Name and job title.
• Contact information, including phone numbers and email addresses.
• Links to your professional profiles available in the public domain, e.g., Linkedin, Indeed and/or corporate websites.
• Competences, skills, experience, and education (e.g., CV or resume, previous employments, educational details, qualifications, third-party references).
• Your preferences, such as your preferred country of employment, areas of interest, and contact preferences.
• Other information relevant to roles and industry news.
• Additional information, including publicly available data and position-specific details, when necessary for recruitment activities. This will only be done when it aligns with legitimate interests (please refer to our Legitimate Business Interests below).

We only collect sensitive personal data when absolutely necessary for the recruitment process and with your explicit consent.

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data are as follows:

• As a recruitment business and agency, we introduce candidates to clients for employment or contractual positions. Sharing personal data between candidates and client contacts is fundamental to this process.
• To support candidates’ career aspirations and clients’ resourcing needs, we require a database containing historical and current data.
• For business maintenance, growth, and development, we need to maintain records of prospective candidates and client contacts. We will never retain your personal data for longer than 6 years without meaningful contact. If we have not engaged with you meaningfully for 6 years or more, your information will be deleted from our systems. “Meaningful contact” encompasses any form of communication regarding recruitment services.

Technical Information

When you access our online services, our web servers automatically generate records of your visit, including IP addresses, access times, linked sites, viewed pages, features used, content viewed, browser or application type, language, and similar information. When you interact with us via telecommunications networks, additional information like your mobile number may be transmitted to us by the telecommunications operator as part of the communication process.

Purposes And Legal Basis For Processing

LGL Staffing will collect, use, and store your Personal Data for recruitment and resourcing purposes, as well as other legitimate interests that may be of relevance to you. Your data may also be processed to fulfill our contractual obligations.

Our legal bases for processing personal data include our legitimate business interests, contractual obligations, legal requirements, and consent where necessary.

Processing purposes may include:

• Communicating with you regarding recruitment activities, such as obtaining additional information, notifying you of available vacancies, providing application-related information, and fulfilling your requests.
• Managing recruitment and resourcing activities, including interview setup, selection and recruitment, background and credit checks, and reference assessments.
• Developing and enhancing our recruitment processes, websites, and related services. Aggregated, anonymous information is used for development activities when feasible.
• Legal and regulatory compliance, including sharing Personal Data as required by law, judicial organizations, or in compliance with legal obligations.

Data Transfer

LGL Staffing will not sell, lease, rent, or disclose your Personal Data unless we have your explicit consent. We may share your Personal Data when you have given informed consent for us to do so.

We do not perform automated decision-making or profiling. Our systems are used to search and identify personal data based on specified parameters, always involving a person in the decision-making process.

Security And Controlling Your Personal Information

We are committed to ensuring your information remains secure, but please be aware that internet transmissions are not completely secure. Although we will do our best to protect your data, we cannot guarantee the security of data transmitted to our site; any transmission is at your own risk.

We take reasonable steps to keep the personal data we possess accurate and to delete incorrect or unnecessary personal data. You have rights provided by applicable local law, including the right to access information we hold about you, request correction or deletion of incorrect or outdated information, and object to processing on compelling legitimate grounds.

We will not sell, distribute, or lease your personal information to third parties unless required by law or with your permission. Your personal information may be used to send you promotional information about roles and market updates if you consent.

Retention Of Your Data

We understand our legal duty to retain accurate data only for as long as necessary for legitimate business interests. We will periodically reevaluate the need for retaining your data and run data routines to delete data no longer serving a legitimate business purpose.

We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data include:

• The nature of the personal data.
• Its perceived accuracy.
• Our legal obligations.
• Whether an interview or placement has been arranged.
• Our recruitment expertise and knowledge of the industry by country, sector, and job role.

We may archive part or all of your personal data or retain it in our financial systems while deleting all or part from our main Customer Relationship Manager (CRM) system. We may pseudonymize portions of your data, particularly upon your request for suppression or deletion, to prevent its re-entry into our database.

Your Rights

You have the following rights under the GDPR and POPI legislation:

• Request correction of your personal information.
• Request erasure of your personal information.
• Object to processing of your personal information.
• Request restriction of processing of your personal information.
• Request the transfer of your personal information to another party in certain formats, if practicable.
• Access information held about you.

If you believe any information we hold on you is incorrect or incomplete, please contact us as soon as possible, using the contact details provided below. We will promptly correct any inaccuracies.

Contact Us

If you have questions or concerns regarding our Privacy Policy or how we handle your data, please contact us at:

We are committed to addressing and resolving any privacy concerns you may have.